View record activity

Track information events for inventory records across your organization or for a single record. Audit updates such as stage or workflow transitions, document changes, logged artifact activity, and more.

What is tracked on record activity?

Record activity shows a history of activities for inventory records, including actions performed by users in your organization, activity from automated workflows, and updates generated via the ValidMind Library, such as:

• Fields updated
• Stage transitions
• Updates to documents: documentation, validation reports, ongoing monitoring reports, or custom documents
• Saved document versions, with their version number and notes
• Test results or metrics added via the library
• Artifacts added, updated, or removed
• Artifact field changes with before and after values — including core fields (Title, Description, Severity, Status, Risk Area, Due Date) and stakeholders (Assignee, Creator)
• User comment creation and replies on documents
• Stakeholders added or removed
• Workflow activity, including the saved document versions users submit on workflow steps
• Record Intake lifecycle events when an intake inventory record type is configured — submitted for intake, classified or reclassified (including automated routing, manual review, or admin changes), and rejected and archived¹
• Record versions created, made the Primary version, or archived²

¹ Record Intake

² Manage record versions

You can review this history organization-wide on Activity → Record Activity, or for a single inventory record from that record’s Activity page.

Prerequisites

• You are logged in to ValidMind.
• There are records registered in the inventory.³

³ Register records in the inventory

View record activity

Organization-wide Record Activity

Use the organization Activity page to review record and artifact updates across all inventory records you can access:

1. In the left sidebar, click Activity.

2. Select the Record Activity tab.

The feed shows recent record and artifact events organization-wide. For configuration and settings changes, use the Settings Activity tab.⁴

⁴ View settings activity

Activity for a specific record

To view record activity:

1. In the left sidebar, click Inventory.

2. Select the type of {Record} you want to view activity for by clicking on {Record} Inventory.⁵

3. Select a record or find your record by applying a filter or searching for it.⁶

4. In the expanded sidebar that appears for your record, click Activity.

⁵ Manage inventory record types

⁶ Working with the inventory

View individual field activity

To view activity for individual inventory fields on a specific record:⁷

⁷ Edit inventory fields

1. In the left sidebar, click Inventory.

2. Select the type of {Record} you want to view field activity for by clicking on {Record} Inventory.⁸

3. Select a record or find your record by applying a filter or searching for it.⁹

4. Hover over the field whose individual activity you want to view until the icon appears.

5. Hover over to view individual activity for that field.

⁸ Manage inventory record types

⁹ Working with the inventory

Filter record activity

Narrow activity by event dimensions, record or artifact attributes, or both. Available filters differ between the organization-wide feed and a single record’s Activity page.

Organization-wide filters

On Activity → Record Activity, click Filter to open the filter popover. The popover has two tabs; rules from both tabs combine with AND when you apply them:

Activity Filter

Filter by dimensions of the activity event itself:

• Event Category — Category of the activity event.
• Actor — User who performed the activity.
• Artifact Type — Type of artifact involved in the event.
• Changed Field — Inventory or artifact field that changed.
• Document — Document associated with the event.
• Workflow — Workflow associated with the event.

Record/Artifact Filter

Filter by the current values of related inventory records and artifacts. Grouped fields include:

• Record — For example Business Unit, Group, Model ID, Model Stage, Name, Inventory Record Type, Purpose, Tier, Use, and vendor fields.
• Finding — For example Severity, Status, Owner, Created on, and Due date.
• Workflow — For example Workflow name, Status, and Started on.
• Document — For example Owner and Last updated.
• User — For example Name and Email for the acting user.

NoteRecord filters include downstream artifact activity

Filtering by a record attribute (for example Business Unit) returns activity on matching records and on artifacts logged to those records, such as validation issues.

1. Click Add Rule (or add a group) to build your filter conditions in either tab.

2. Click Apply Filters.

Active filters appear as chips. Click on a chip to remove that filter, or clear all filters from the popover. Organization-wide filters persist in the URL (qbfilters), so you can share or bookmark a filtered view.

Filters for a specific record

On a record’s Activity page, filter by category or specific values:

1. In the left sidebar, click Inventory.

2. Select the type of {Record} you want to filter activity for by clicking on {Record} Inventory.¹⁰

3. Select a record or find your record by applying a filter or searching for it.¹¹

4. In the expanded sidebar that appears for your record, click Activity.

5. Click Filter to open the filter popover.

6. Click Add Rule to add a filter condition.

7. From the Select category dropdown, choose your filter options:

   Event Category

   Shows all events in a category:

   • Logged Artifacts¹² — Artifacts logged on the record, by type.¹³ Only types of artifacts logged on the record will appear for selection.
   • Artifact Fields¹⁴ — Custom field changes on artifacts logged on the record, including before and after values.
   • Logged Metrics¹⁵ — Metrics over time logged on the record.
   • Record Stakeholders¹⁶ — Stakeholders added or removed from the record.
   • Record Fields¹⁷ — Inventory fields updated on the record (label reflects current UI).
   • Record Documents¹⁸ — Updates made to documents on the record, including any logged test results from the ValidMind Library.¹⁹
   • Record Lifecycle²⁰ — Record stage transitions.
   • Record Workflows²¹ — Workflow activity on the record.

   Filter by Value

   Shows events for specific values in a category you select. Select a value key, then choose one or more specific values from the secondary dropdown:

   • Logged Artifacts²² — Artifacts logged on the record, by type.²³ Only types of artifacts logged on the record will appear for selection.
   • Artifact Fields²⁴ — Custom field changes on artifacts logged on the record, by artifact. Only artifacts logged on the record will appear for selection.
   • Record Fields²⁵ — Inventory fields updated on the record. Only inventory fields populated on the record will appear for selection.
   • Record Documents²⁶ — Updates made to documents on the record, including any logged test results from the ValidMind Library.²⁷ Only documents with activity will appear for selection.
   • Record Workflows²⁸ — Workflow activity on the record. Only workflows applied to the record will appear for selection.
   • User²⁹ — Events performed by user. Only users with activity on the record will appear for selection.

   (Optional) Add more rules by repeating steps 5 and 6. Multiple rules combine with AND logic.³⁰

8. Click Apply Filters to apply your filter rules.

¹⁰ Manage inventory record types

¹¹ Working with the inventory

¹² Working with artifacts

¹³ For example, selecting Artifacts: Validation Issue shows all validation issue artifact type events.

¹⁴ Update artifacts

¹⁵ Work with metrics over time

¹⁶ Manage record stakeholder types

¹⁷ Edit inventory fields

¹⁸ Working with documentation

¹⁹ ValidMind Library

²⁰ Manage record stages

²¹ Working with workflows

²² Working with artifacts

²³ For example, selecting Artifacts: Validation Issue shows a secondary selection for the names of validation issue artifact type events.

²⁴ Update artifacts

²⁵ Edit inventory fields

²⁶ Working with documentation

²⁷ ValidMind Library

²⁸ Working with workflows

²⁹ Manage users

³⁰ For example, filter by an event category AND a specific user to see only that user’s activity in that category.

Remove active filters

After applying filters, active conditions appear as chips below the header. Click on any chip to remove that filter, or click Clear All Filters to reset.

Share filtered views

Filters persist in the URL, so you can share or bookmark a filtered view.

Export record activity

Download record activity as a CSV file to keep an audit trail outside of the ValidMind Platform. The export includes every event that matches the filters you applied, across all pages of the feed.

1. Open the activity you want to export:

   • For your whole organization, click Activity in the left sidebar, then select the Record Activity tab.
   • For a single record, open the record’s Activity page.³¹

2. (Optional) Apply filters to narrow down the events you want to export.³²

3. Click Export next to the filters.

   • For a single record, the download starts right away and includes every matching event.
   • On the organization-wide Activity page, the Export Activity dialog first shows how many events match your filters. Click Export to download them. An organization-wide export includes up to the 10,000 most recent matching events. To export older events, narrow your filters, for example by date.

³¹ View record activity

³² Filter record activity

While the export runs, the button shows Exporting…. When it finishes, your browser downloads a file named activity-log-<date>.csv, for example activity-log-2026-11-03.csv. Exports for a single record also include the record’s unique identifier in the file name.

The export contains the same events you can see in the feed. Changes to fields restricted by permissions³³ are left out for users without access to those fields. To export changes to your organization’s settings, use the Settings Activity tab.³⁴

³³ Manage roles

³⁴ View settings activity

Exported columns

Each row in the CSV file is one activity event, sorted from newest to oldest:

Record activity CSV columns

Column	Contents
Timestamp (UTC)	Date and time of the event in UTC.
Actor	User or API client that performed the action. Automated events show System.
Actor Type	Type of actor, for example User or API Client.
Action	What happened, for example Workflow execution started.
Object Type	Type of item the action was performed on, for example Record, Artifact, or Workflow Execution.
Object	Name of the item the action was performed on.
Target Type	Type of item the action applied to, when there is one.
Target	Name of the item the action applied to, when there is one.
Record	Inventory record the event belongs to.
Details	Additional event details, when available.
Metadata	Additional event data in JSON format, such as previous and new field values.
Event ID	Unique identifier of the event.

To keep spreadsheet applications from running cell values as formulas, values that start with =, +, -, or @ are prefixed with an apostrophe (').