Check documents for compliance
Use the ValidMind Document Checker to analyze your completed documents by comparing them against regulatory standards.
Customize ValidMind Document Checker
Manage the regulations and policies and their attached assessments available when you use the ValidMind Document Checker.
What is the ValidMind Document Checker?
The ValidMind Document Checker is a compliance tool that reviews documents against a selected regulatory standard. Use the Document Checker to identify gaps, generate actionable recommendations, and focus your efforts on areas that require attention. The Document Checker uses a structured checklist to:
- Assess whether required information or evidence is clearly documented or attached.
- Identify missing or weak areas in the document.
- Offer guidance on how to improve clarity, completeness, and compliance.
- Ensure consistency with regulatory expectations for risk and governance.
Customizing the ValidMind Document Checker to support your organization’s unique regulatory requirements and policies helps start quality assurance early in record lifecycles and enables individual contributors to actively participate in risk-management oversight.
Prerequisites
Manage regulations and policies
Regulations or policies contain assessments, a set of questions against which your document is checked.
In the left sidebar, click Settings.
Under Governance, select Regulations & Policies.
Add or edit a regulation or policy:
Click Add Regulation or Policy to create a new regulation or policy.
Provide the details for your regulation or policy:
- Regulation Or Policy Name
- (Optional) Description
Click Add Regulation or Policy to create your regulation or policy.
Once created, manage your regulation or policy assessments.4
Hover over the regulation or policy you want to edit.
When the menu appears, click on it and select Edit to make changes to the:
- Regulation or Policy Name
- (Optional) Description
Click Update Regulation or Policy to save your edits.
Archive, restore, or delete default regulations
In the left sidebar, click Settings.
Under Governance, select Regulations & Policies.
Archive, restore, or delete a default regulation:
Hover over the default regulation you want to archive.
When the menu appears, click on it and select Archive.
Click Yes, Archive Regulation to confirm archival.
The confirmation lists any risk tier templates that reference the regulation. They keep the reference.
Once archived, the regulation moves to the Archived Regulations & Policies section. While a regulation is archived, its assessments cannot be archived or restored individually.
Under Archived Regulations & Policies, hover over the regulation you want to restore.
When the menu appears, click on it and select Restore.
Click Yes, Restore Regulation to confirm restoration.
Once restored, the regulation and its assessments are available again when you run the ValidMind Document Checker, exactly as before.
Hover over the default regulation you want to delete.
When the menu appears, click on it and select Delete.
Review the confirmation, which lists the assessments your organization created under the regulation that will also be deleted, and any risk tier templates that reference it.
Click Yes, Delete Regulation to confirm deletion.
You can also do this from the regulation’s own page: click the regulation, then use Archive Regulation, Restore Regulation, or Delete Regulation on the right.
Manage assessments
Regulations and policies can contain multiple assessments. Assessments are composed of questions against which your document is checked.
To manage an assessment:
- Add or clone an assessment
- Add or edit assessment questions
- Archive, restore, or delete default assessments
Add or clone assessments
In the left sidebar, click Settings.
Under Governance, select Regulations & Policies.
Select the regulation or policy you want to add or clone an assessment for by clicking on it.
Add or clone an assessment:
Click Add Assessment to create a new assessment.
Provide the details for your assessment:
Click Add Assessment to create your assessment.
Once created, add or edit the assessment questions.9
6 Development type assessments are available for Development, Monitoring, and custom document types.
7 Validation type assessments are only available for Validation type document types.
Hover over the assessment you want to clone.
When the menu appears, click on it and select Clone Assessment to make changes to the:
- Regulation or Policy Name
- (Optional) Description
Click Clone Assessment to save a copy of the assessment.
Once cloned, add or edit the assessment questions.10
Add or edit assessment questions
In the left sidebar, click Settings.
Under Governance, select Regulations & Policies.
Select the regulation or policy you want to add or clone an assessment for by clicking on it.
Select the assessment you want to modify by clicking on it.
Add or edit assessment questions:
Manually add assessment questions, or generate questions from a PDF upload for Development only type assessments:
Manually add questions
Click Add Question to create a new question.
Enter the Questions:
- Each line without a break (enter) is considered one complete question.11
- To add a separate question, press enter to start a new line.
- Questions will be added in the order they appear.
As you enter questions, the count of questions will update.
Click Add # Question(s) to insert questions into the assessment.
11 Empty lines will be ignored.
Generate questions from PDF uploads
ImportantUploading a PDF document will replace all existing questions, including any custom questions inserted manually or generated from previous PDF uploads.
Currently, generating questions from PDF uploads is only available for Development type assessments.
Click Generate From File to upload a PDF.
Drag and drop a PDF into the upload box, or click on the upload box to select a file.
Click Yes, Upload File to automatically generate questions based on your PDF upload.
After questions are generated, review and edit them to ensure that they adhere to your upload’s requirements.
Hover over the question you want to edit.
When the menu appears, click on it and select Edit to make changes to the Question.
Click Update Question to save your changes.
Archive, restore, or delete default assessments
In the left sidebar, click Settings.
Under Governance, select Regulations & Policies.
Select the regulation or policy containing the assessment you want to archive, restore, or delete by clicking on it.
Archive, restore, or delete an assessment:
Hover over the default assessment you want to archive.
When the menu appears, click on it and select Archive.
Click Yes, Archive Assessment to confirm archival.
If the assessment is the last one still available for that regulation or policy, the confirmation also lists any risk tier templates that reference it, so that you can add your own assessment first.
Once archived, the assessment moves to the Archived Assessments section of the regulation or policy.
Under Archived Assessments, hover over the assessment you want to restore.
When the menu appears, click on it and select Restore.
Click Yes, Restore Assessment to confirm restoration.
Once restored, the assessment is available again when you run the ValidMind Document Checker.
Hover over the default assessment you want to delete.
When the menu appears, click on it and select Delete.
Review the confirmation, which states how many assessments already run will no longer be accessible.
Click Yes, Delete Assessment to confirm deletion.
Assessments your organization created are deleted the same way.