Log artifacts

Log artifacts at the record or documentation section level during your validation process.

Prerequisites

• You are logged in to ValidMind.
• The record you want to log artifacts on is registered in the inventory.¹
• Development documentation is completed or in progress for your record.²
• You are a Validator or assigned another role with sufficient permissions to perform the tasks in this guide.³

¹ Register records in the inventory

² Working with documentation

³ Manage permissions

Add artifacts on documentation

1. In the left sidebar, click Inventory.

2. Select a record or find your record by applying a filter or searching for it.⁴

3. In the left sidebar that appears for your record, click Documents and select the Latest tab.⁵

4. Click on a Development type file.⁶

5. On your record’s documentation page, click Add Artifact.

6. Select the artifact type⁷ you want to add:

   • Validation Issue
   • Policy Exception
   • Limitation

7. On the modal that opens, provide information for your artifact.

8. When you are done, click Add {Artifact Type} where {Artifact Type} is the artifact type you want to add to submit the artifact.

   Once created, you can then upload attachments to your artifact.⁸

⁴ Working with the inventory

⁵ Work with document versions

⁶ Working with documentation

⁷ Manage artifact types

⁸ Manage attachments on artifacts

Add artifacts on validation reports

While assessing a record’s compliance,⁹ you can add artifacts as you complete your validation report:

⁹ Assess compliance

1. In the left sidebar, click Inventory.

2. Select a record or find your record by applying a filter or searching for it.¹⁰

3. In the left sidebar that appears for your record, click Documents and select the Latest tab.¹¹

4. Click on a Validation type file.¹²

   Expand any subsection of the validation report you have attached evidence for to autogenerate validation issues or manually link artifacts to your report:

¹⁰ Working with the inventory

¹¹ Work with document versions

¹² Preparing validation reports

Autogenerate validation issues

ImportantAI suggestions require review!

Always review AI-generated validation issues before approving them. The suggestions are based on patterns in your risk assessment notes and may need adjustment to accurately reflect your findings.

Use AI to automatically suggest validation issues based on the gaps identified in your assessment:¹³

¹³ This feature requires AI capabilities to be enabled for your organization — contact an administrator if you cannot access the Suggest Validation Issues interface.

1. In the Artifacts section under your evidence, click Suggest Validation Issues.

2. Click Suggest Validation Issues to have ​ValidMind analyze your risk assessment notes along with the guideline context and identify any gaps that warrant validation issues.

3. Review the suggested validation issues. Each suggestion includes:

   • A proposed title and description outlining the issue
   • A preliminary severity level based on the identified gap
   • A proposed remediation plan

   Click See more on each suggested issue to expand for more details.

4. Approve, reject, or regenerate the suggested validation issues:

   Approve/reject individual issues

   Under each individual issue:

   • Click Approve to create the validation issue and link it to your report.
   • Click Reject to reject the suggestion if it doesn’t apply.

   Approve/reject all issues

   Click Suggest Validation Issues # and select:

   • Approve All to approve all suggested issues at once.
   • Reject All to reject all suggested issues at once.

   Regenerate new suggestions

   Click Suggest Validation Issues # and select Regenerate Issues.

5. After approving a validation issue, you can further customize it by clicking on the issue to edit fields such as owner, due date, and status.

Manually add artifacts

1. Under your evidence, click Artifacts to expand the artifacts panel.

2. Click Link Artifact and select the artifact type¹⁴ you want to add:

   • Validation Issue
   • Policy Exception
   • Limitation

3. On the Link Artifact to Report modal that opens:

   • Select from the list of available artifacts.
   • Click Add {Artifact Type} where {Artifact Type} is the artifact type you want to add to create a new artifact,¹⁵ then select the new artifact from the list.

4. Click Update Linked Artifacts.

   Confirm that the newly linked artifacts shown under Artifacts is accurate.

¹⁴ Manage artifact types

¹⁵ 
1. Click Add {Artifact Type} where {Artifact Type} is the artifact type you want to add to create a new artifact.
2. Enter the details for your artifact.
3. Click Add {Artifact Type} to submit the artifact.